Administrative Assistant

*About the job*

Locations: Winnipeg/Work From Home (Occasional In-Person Meetings)

Start Date: Immediately

Reporting to: Administrative Supervisor

*Why Work for OCI Group?*

Because you?ll be working with the best of the best. Our company?s size and solid reputation attracts industry leaders, creating a charged atmosphere where no matter how much you already know, you?ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

*Job Summary*

OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file management, report preparation, invoicing, communication, and general administrative support. The ideal candidate is proactive, adaptable, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.

*Key Responsibilities*

• Process new assignments, complete conflict checks, set up files, and maintain accurate records and databases.
• Prepare, format, proofread, and transcribe reports, interviews, and related documents.
• Manage exhibit documentation, prepare exhibit sheets, and coordinate exhibit invoicing.
• Assist with billing, invoice preparation, time entry, and other financial administration.
• Answer telephone calls, monitor emails, respond to inquiries, and follow up on outstanding information.
• Provide administrative support to managers and investigators, including report distribution, photo attachments, file updates, and special projects.
• Maintain spreadsheets, track outstanding items, and support efficient workflow across the office.
• Assist with general office administration, supplies, equipment, mail, and courier services.
• Participate in scheduled after-hours and weekend coverage for new assignment inquiries.

*Experience and Qualifications*

• Minimum of five years of administrative experience; post-secondary education in Business or Office Administration is preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills, with strong proofreading and document preparation abilities.
• Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong keyboarding skills, ideally 80?90 words per minute with a high degree of accuracy.
• Ability to prioritize competing demands, meet deadlines, and work independently in a fast-paced environment.
• Professional judgment and a high level of discretion when handling confidential information.
• Comfortable learning new technology, systems, and workflow platforms.
• Flexible, dependable, and willing to assist with varied responsibilities as business needs change.

*What We?re Looking For*

A dependable team player who takes initiative, follows tasks through to completion, and takes pride in producing accurate, professional work. The successful candidate will be comfortable working independently while collaborating with managers, investigators, and colleagues to support the overall success of OCI Group.

*Job Type*: Full-time/Work From Home (Occasional In-Person Meetings)

*Pay:* $25 per hour

*Schedule:*

• 8 hour shift
• Monday to Friday
• This position includes routine after-hours and weekend coverage for incoming assignment inquiries.

Job Type: Full-time

Pay: $25.00 per hour

Education:

• Secondary School (required)

Experience:

• Administrative: 5 years (required)

Location:

• Winnipeg, MB (required)

Work Location: Hybrid remote in Winnipeg, MB