Administrative Assistant

*Job Title:* Administrative Assistant

*Company:* TRU Electric LTD.

*Location:* Calgary, AB

*Job Type:* Full-Time / Permanent

*About Us*

TRU Electric LTD. is a premier, full-service electrical contracting company based in Calgary, specializing in high-end residential and commercial projects. We pride ourselves on exceptional craftsmanship, professionalism, and reliable client service. As our business continues to grow, we are looking for a sharp, organized, and proactive Administrative Assistant to keep our office running seamlessly and support our field and management teams.

*Position Overview*

The Administrative Assistant is the operational backbone of our office. You will manage day-to-day administrative workflows, handle client inquiries, coordinate scheduling, and assist with data entry and project documentation. The ideal candidate is highly organized, detail-oriented, tech-savvy, and thrives in a fast-paced contracting environment.

*Key Responsibilities*

• *Frontline Communication:* Answer incoming phone calls, manage general email inquiries, and greet clients or visitors with a high standard of professionalism.
• *Scheduling & Dispatch:* Coordinate service calls, schedule appointments for electricians, and maintain the company calendar.
• *Project & Document Management:* Assist with organizing project files, tracking permits, preparing estimates or proposals, and compiling documentation.
• *Financial & Office Administration:* Assist with invoice tracking, data entry, accounts payable/receivable support, and basic bookkeeping tasks using industry software.
• *Inventory & Office Supplies:* Monitor office and safety inventory, order supplies as needed, and support HR/onboarding paperwork coordination.
• *General Support:* Provide direct administrative backing to management and the finance team to ensure smooth daily operations.

*Qualifications & Skills*

• *Experience:* 2+ years of administrative or office support experience, ideally within the construction, trades, or contracting industry.
• *Tech-Savvy:* Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and comfortable learning new scheduling/accounting software quickly.
• *Communication:* Exceptional written and verbal communication skills with a polished, customer-first phone and email manner.
• *Organization:* Superior time-management skills with the ability to multitask, prioritize urgent requests, and keep a cool head in a busy environment.
• *Detail-Oriented:* High level of accuracy in data entry, scheduling, and document preparation.
• *Education:* High school diploma required; post-secondary education in business administration or a related field is an asset.

*What We Offer*

• Competitive hourly wage or salary based on experience.
• Opportunities for growth within a reputable, expanding company.
• A supportive, professional, and dynamic team culture.
• Standard benefits package.

*How to Apply*

If you are organized, dependable, and ready to contribute to a growing electrical contracting team, we want to hear from you. Please submit your *Resume* and a brief *Cover Letter* outlining why you would be a great fit for TRU Electric LTD.

Pay: From $55,000.00 per year

Benefits:

• Dental care
• On-site parking
• Paid time off
• RRSP match

Work Location: In person