Administrative Assistant

*Overview*

The Administrative Assistant supports daily office operations by coordinating front-desk communication, maintaining organized records, and completing accurate administrative tasks. This role helps colleagues stay informed and enables customers to receive courteous, timely assistance.

*Duties*

• Create, maintain and update Microsoft Excel spreadsheets, including data entry, formulas and reporting.
• Perform accurate data entry, proofread documents, and maintain organized filing systems and administrative records.
• Utilize Microsoft Office and Google Workspace to prepare documents and support daily office operations.
• Provide professional customer service and assist with general administrative and accounting duties.
• Process, submit and track customer invoices using OpenInvoice.
• Assist with QuickBooks Online and QuickBooks Desktop for payroll processing, bank reconciliations, invoicing and financial data entry.
• Maintain accurate financial records and ensure all information is entered and processed in a timely matter.
• Assist management with additional administrative and account tasks as required.

*Experience*

• Strong proficiency in Microsoft Excel. including formulas and spreadsheet mangement.
• Experience with QuickBooks Online and QuickBooks Desktop.
• Experience with OpenInvoice is considered an asset.
• Previous experience in bookkeeping, payroll, or accounting administration.
• Excellent organizational skills and attention to detail.
• Strong communication and customer service skills.

Pay: $23.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Vision care

Work Location: In person