Labour Law Legal Assistant

Legal Assistant - Labour Law

*Job description*

Weaver, Simmons LLP is seeking a skilled and dedicated individual to join our Sudbury office as a Legal Assistant in our Labour and Employment Department. As a Legal Assistant, you will provide valuable administrative support to our labour lawyers, contributing to the efficient operations of the department.

The ideal candidate is highly organized, professional, and capable of managing multiple priorities while maintaining a high degree of accuracy, confidentiality, and attention to detail.

*Duties & Responsibilities*

· Communicate professionally with clients and other law offices by telephone, email, and written correspondence, while preparing, reviewing, and managing related documents as required.

· Schedule appointments and meetings, maintain organized calendars, and minimize scheduling conflicts.

· Open and close client files while ensuring records are accurate, complete, and up to date.

· Provide clerical and administrative support, including data entry, file organization, and document management.

· Assist in drafting and preparing legal documents in accordance with established procedures and office standards.

· Prepare client accounts, invoices, trust statements, and related administrative documentation.

· Assist lawyers with billing, time entry, and file administration.

· Maintain confidential client information and records with the highest level of discretion and professionalism.

· Provide general administrative and clerical support to lawyers and the department.

· Provide occasional backup support for reception and switchboard duties

· Perform other duties as assigned.

*Knowledge, Skills & Abilities*

· Strong organizational skills with the ability to manage multiple tasks and competing priorities.

· Exceptional attention to detail and commitment to accuracy.

· Excellent verbal and written communication skills.

· Strong interpersonal skills and a professional client-service approach.

· Ability to work independently and collaboratively within a team environment.

· Ability to work effectively under pressure and meet deadlines in a fast-paced legal setting.

· Sound judgment and discretion when handling confidential and sensitive information.

· Proficiency with Microsoft Office Suite, Adobe Acrobat, Zoom, and other office technologies.

· Experience with legal software, including PCLaw, is considered an asset.

· Reliable, dependable, and self-motivated with a strong work ethic.

*Qualifications*

· A strong administrative background or prior experience working within an office environment is mandatory.

· Minimum 1 year of experience as a Legal Assistant, preferably in Labour law.

· Completion of the Paralegal or Law Clerk degree or certificate is an asset.

Weaver Simmons LLP offers a comprehensive salary and benefits package with matched pension contributions, and a commitment to a long-term working relationship.

Weaver Simmons LLP welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the interview and selection process.

*Job Types*: Permanent, Full-time

*Schedule:*

· 7-hour shift

· Monday to Friday

*Rate of Pay:*

Weaver Simmons LLP welcomes applications from candidates with a wide range of experience levels, including recent graduates and experienced legal assistants.

Compensation for this position starts at $22.00 per hour and will be commensurate with the successful candidate's skills, qualifications, relevant experience, and ability to perform the duties of the role.

Pay: From $22.00 per hour

Expected hours: 35.0 per week

Benefits:

• Company pension
• Disability insurance
• Extended health care
• Life insurance
• RRSP match
• Vision care

Ability to commute/relocate:

• Greater Sudbury, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Are you eligible to work legally in Canada?

Experience:

• Legal Assistant: 1 year