Office Administrative Assistant

Part-Time Administrative Assistant ? Edmonton Railway Contracting

*Job Type:* Part-Time / Contract

*Schedule:* Flexible

*Compensation:* Negotiable based on experience

Job Description

Edmonton Railway Contracting is seeking an organized, motivated, and detail-oriented *Part-Time Administrative Assistant* to support our growing railway construction and maintenance business.

We are looking for a resourceful individual who can assist with day-to-day administrative tasks, organize business documentation, prepare professional correspondence, and support various business projects.

The ideal candidate will be comfortable working independently, managing multiple tasks, and taking initiative to improve administrative processes.

This is a flexible, part-time contract position with opportunities for additional responsibilities as the business grows.

Key Responsibilities

*Administrative & Office Support*

• Organize, maintain, and update company records, documents, and digital filing systems.
• Assist with general administrative duties and ongoing business projects.
• Track important deadlines, document renewals, and outstanding paperwork.
• Prepare and format professional business documents, reports, and correspondence.

*Government Filings & Compliance*

• Assist with preparing and submitting government-related business filings and documentation.
• Maintain company registrations, licences, certifications, and compliance records.
• Track certification expiry dates and coordinate renewals.
• Assist with organizing documentation required for railway and industrial construction projects.

*Email & Business Communication*

• Draft professional emails to customers, suppliers, contractors, and business partners.
• Organize email correspondence and assist with follow-ups.
• Prepare letters, proposals, and other business communications.
• Assist with coordinating information between management, customers, and vendors.

*Document Management & Certifications*

• Organize employee training records, safety certifications, and company documentation.
• Maintain organized digital folders for easy access to important business records.
• Assist with preparing contractor prequalification packages and compliance documentation.
• Update company forms, templates, and administrative records as required.

*Business Development & Process Improvement*

• Research potential business opportunities and assist with business development projects.
• Suggest improvements to administrative processes and document management.
• Assist with preparing presentations, proposals, and other business materials.
• Bring forward new ideas to improve efficiency and support company growth.

Qualifications & Requirements

• Previous administrative or office experience is preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Comfortable working with digital documents, spreadsheets, and filing systems.
• Ability to manage multiple tasks and meet deadlines.
• Strong problem-solving skills and ability to work independently.
• Professional, reliable, and proactive approach to work.
• Experience in construction, railway, engineering, or industrial contracting is considered an asset but is not required.

Position Details

• *Employment Type:* Part-Time Contract
• *Location:* Calgary, Alberta
• *Hours:* Flexible, based on workload and project requirements
• *Compensation:* Negotiable based on experience and qualifications
• *Start Date:* As soon as possible

Why Join Edmonton Railway Contracting?

• Flexible part-time schedule.
• Opportunity to work with a growing railway construction and maintenance company.
• Variety of administrative and business development responsibilities.
• Opportunity to contribute ideas and improve business processes.
• Potential for additional hours and responsibilities as the company expands.

How to Apply

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